Understanding Access Levels
Learn about view-only access and upcoming collaboration features like comments and editing.
Access levels control what recipients can do with shared transcriptions. All sharing is view-only.
View-Only Access
When you share a transcription, recipients can:
- ✅ Read the full transcription
- ✅ Search within the text
- ✅ View timestamps and speaker labels
- ✅ Play the original audio (if available)
- ✅ Copy text to clipboard
- ❌ Cannot edit the transcription
- ❌ Cannot delete or move the file
- ❌ Cannot share it further
Pro Tip
For collaborative editing, export transcriptions as DOCX and use Google Docs or Microsoft Word.
Who Can See Shared Files
Shared file visibility depends on how you shared it:
- Private Link: Only logged-in TranscribeNext users with the link
- Public Link: Anyone with the link, no login required
- The file owner can always see and manage the file
Managing Shared Access
As the file owner, you can:
- Revoke public access anytime
- Delete the file entirely (removes all access)
Important
There's currently no way to see who has accessed your shared links. Keep this in mind when sharing sensitive information.
Tags
Related Articles
Sharing Overview: Share Your Transcriptions
Learn all the ways to share transcriptions with team members, clients, and collaborators.
Public Sharing: Make Files Accessible to Anyone
Make transcriptions publicly accessible so anyone with the link can view them without logging in.
Copy Link: Quick Sharing
Share transcriptions instantly by copying a direct link to clipboard.
Related tools
- supported audio and video formats — MP3, WAV, OGG, MP4, MPEG and nine more, each with its own limits and tips.
- transcription app for Mac — record and transcribe offline with Whisper and Parakeet — free, nothing leaves the machine.