Terms of Service

1. Acceptance of Terms

By creating an account, accessing, or using TranscribeNext.com's transcription services ("Service"), you agree to comply with and be bound by these Terms of Service ("Terms"), along with our Privacy Policy, which is incorporated by reference.

We reserve the right to modify these Terms at any time. We will notify you of material changes via email or through a prominent notice on our Service. Your continued use of the Service after such modifications constitutes your acceptance of the updated Terms.

Effective Date: These Terms become effective upon your first use of the Service.

2. Eligibility and Account Registration

2.1 Age Requirement

You must be at least 18 years old (or the age of majority in your jurisdiction) to use the Service. By using the Service, you represent and warrant that you meet this age requirement.

2.2 Account Creation

To access certain features of the Service, you must create an account. You agree to:

• Provide accurate, current, and complete information during registration
• Maintain and promptly update your account information
• Maintain the security of your account credentials
• Immediately notify us of any unauthorized use of your account
• Accept responsibility for all activities that occur under your account

2.3 Account Security

You are solely responsible for maintaining the confidentiality of your account password. We are not liable for any loss or damage arising from your failure to protect your account credentials.

3. Service Description

3.1 Transcription Services

TranscribeNext.com provides AI-powered automatic transcription services that convert audio and video files into text. The Service includes:

• Audio and video file upload and processing
• Automated speech-to-text transcription using AI technology
• Text editing and formatting tools
• Export functionality in multiple formats
• Cloud storage for transcriptions
• Additional features based on your subscription plan

3.2 Service Availability

We strive to provide continuous access to the Service, but we do not guarantee that the Service will be available at all times. We may:

• Temporarily suspend the Service for maintenance or updates
• Experience downtime due to technical issues beyond our control
• Modify, update, or discontinue features with reasonable notice

3.3 Accuracy Disclaimer

4. User Obligations and Acceptable Use

4.1 Permitted Use

You may use the Service only for lawful purposes and in accordance with these Terms. You agree to use the Service in a professional and ethical manner.

4.2 Prohibited Activities

You agree NOT to:

• Upload content that infringes intellectual property rights of others
• Upload illegal, harmful, threatening, abusive, harassing, defamatory, or obscene content
• Upload content containing malware, viruses, or malicious code
• Use the Service to violate any applicable laws or regulations
• Attempt to gain unauthorized access to our systems or networks
• Reverse engineer, decompile, or disassemble any part of the Service
• Use automated tools (bots, scrapers) to access the Service without permission
• Resell, redistribute, or sublicense the Service without authorization
• Remove or alter any copyright, trademark, or proprietary notices
• Interfere with or disrupt the Service or servers
• Upload content that violates privacy rights of others without consent
• Use the Service for any fraudulent or deceptive purposes

4.3 Content Responsibility

You are solely responsible for ensuring you have the legal right to upload and transcribe all audio and video files. This includes obtaining necessary consent from all speakers in recordings where required by law.

4.4 Consequences of Violation

Violation of these Terms may result in immediate suspension or termination of your account, removal of content, and/or legal action.

5. Intellectual Property Rights

5.1 Your Content

You retain all ownership rights to the audio/video files you upload and the resulting transcriptions. By uploading content, you grant us a limited, non-exclusive, worldwide license to:

• Process and transcribe your files
• Store your content and transcriptions on our servers
• Display transcriptions to you through the Service
• Make technical copies necessary to provide the Service

This license terminates when you delete your content or close your account, except for technical copies retained in backups for a reasonable period.

5.2 Our Intellectual Property

The Service, including all software, algorithms, designs, trademarks, logos, and other materials (excluding your content), are owned by TranscribeNext.com and protected by copyright, trademark, and other intellectual property laws. You may not:

• Copy, modify, or create derivative works from our Service
• Use our trademarks or branding without written permission
• Frame or mirror any part of the Service

5.3 Feedback

If you provide feedback, suggestions, or ideas about the Service, you grant us the right to use such feedback without compensation or attribution.

6. Subscription and Payment Terms

6.1 Subscription Plans

We offer various subscription plans (Free, Starter, Professional, Enterprise) with different features and usage limits. Current pricing and plan details are available on our website.

6.2 Billing

• Subscription Fees: Paid plans are billed monthly or annually based on your selection
• Auto-Renewal: Subscriptions automatically renew unless canceled before the renewal date
• Payment Methods: We accept major credit cards and other payment methods as listed
• Price Changes: We may change prices with 30 days' notice. Changes apply at your next renewal
• Taxes: Prices exclude applicable taxes, which will be added to your invoice

6.3 Refund Policy

• Trial Period: If offered, you may cancel during the trial period without charge
• Monthly Subscriptions: No refunds for partial months. Access continues until period end
• Annual Subscriptions: Refunds available within 30 days of initial purchase only
• One-time Credits: Non-refundable once purchased

6.4 Cancellation

You may cancel your subscription at any time through your account settings. Cancellation takes effect at the end of your current billing period. You will retain access to paid features until that date.

6.5 Overdue Payments

If payment fails, we may suspend your account after reasonable notice. We reserve the right to charge interest on overdue amounts and recover collection costs.

7. Privacy and Data Protection

Your privacy is important to us. Our collection, use, and disclosure of your information is governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy to understand our practices.

7.1 Data Security

We implement reasonable security measures to protect your data. However, no system is completely secure. You use the Service at your own risk.

7.2 Data Deletion

You may delete your transcriptions and files at any time. Upon account closure, we will delete your data in accordance with our Privacy Policy and applicable legal retention requirements.

8. Disclaimers and Limitations of Liability

8.1 Service "AS IS"

8.2 Limitation of Liability

8.3 Third-Party Services

The Service may integrate with third-party services (payment processors, OAuth providers, cloud storage). We are not responsible for the availability, accuracy, or content of third-party services.

9. Indemnification

You agree to indemnify, defend, and hold harmless TranscribeNext.com, its officers, directors, employees, and agents from any claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees) arising from:

• Your use or misuse of the Service
• Your violation of these Terms
• Your violation of any rights of another party
• Your content, including any claims that it infringes intellectual property or privacy rights
• Your breach of applicable laws or regulations

10. Termination

10.1 Termination by You

You may terminate your account at any time by contacting us or using the account deletion feature. Termination does not relieve you of any payment obligations for services already provided.

10.2 Termination by Us

We may suspend or terminate your account immediately, without notice, if:

• You violate these Terms
• Your account is involved in fraudulent or illegal activity
• We are required to do so by law
• You fail to pay fees when due
• Your use of the Service poses a security risk

10.3 Effect of Termination

Upon termination:

• Your right to use the Service immediately ceases
• Your data will be deleted in accordance with our Privacy Policy
• Sections of these Terms that by their nature should survive (payment obligations, disclaimers, limitations of liability) will remain in effect

11. Dispute Resolution

11.1 Informal Resolution

Before filing a claim, you agree to contact us at legal@transcribenext.com to attempt to resolve the dispute informally.

11.2 Arbitration Agreement

If informal resolution fails, disputes will be resolved through binding arbitration in accordance with the rules of the American Arbitration Association, except:

• Claims in small claims court
• Claims for injunctive relief related to intellectual property

11.3 Class Action Waiver

You agree to resolve disputes on an individual basis only. You waive the right to participate in class actions, class arbitrations, or representative actions.

12. General Provisions

12.1 Governing Law

These Terms are governed by the laws of [Your Jurisdiction], without regard to conflict of law principles.

12.2 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and TranscribeNext.com and supersede all prior agreements.

12.3 Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full force and effect.

12.4 Waiver

Our failure to enforce any provision of these Terms does not constitute a waiver of that provision.

12.5 Assignment

You may not assign these Terms without our written consent. We may assign these Terms to any affiliate or successor.

12.6 Force Majeure

We are not liable for delays or failures due to causes beyond our reasonable control, including natural disasters, wars, terrorism, pandemics, internet failures, or government actions.

13. Contact Information

If you have questions about these Terms, please contact us: