Send Transcriptions to Slack

The Slack integration lets you post transcriptions and AI summaries straight into a Slack channel — automatically when a transcription finishes, or manually from the Share menu on any transcript.

Connecting Slack

1. 1Open your dashboard and go to Integrations (sidebar menu)
2. 2Find the Slack card and click "Connect to Slack"
3. 3You will be redirected to Slack — sign in to your workspace and approve the requested permissions
4. 4After approval, you return to TranscribeNext and a channel picker opens automatically
5. 5Select the channel where you want messages posted (public or private)
6. 6TranscribeNext joins public channels automatically. For a private channel, invite @TranscribeNext to it from inside Slack first

Choosing What Gets Sent

After connecting, go to Settings → Notifications to choose which events post to Slack. By default, both are off:

• **Transcription completed** — sends a short message with the file name and a "View Transcript" link as soon as a transcription finishes
• **Summary completed** — sends the AI-generated summary text (up to ~2,800 characters) plus a link to the full transcript

Sending a Single Transcript Manually

1. 1Open any transcription from your dashboard
2. 2Click the Share button in the toolbar
3. 3Choose "Send to Slack"
4. 4The message is posted immediately to your selected channel

You can also bulk-share multiple transcripts at once: select files in your dashboard, open the bulk share menu, and choose Slack as the destination. Bulk sharing is capped at 100 links per send.

What Slack Sees

• **Header** — file name (truncated if very long)
• **Body** — short status line ("Transcription is ready") or the summary text for summary notifications
• **Button** — clickable "View Transcript →" link that opens the file in TranscribeNext
• **No file attached** — TranscribeNext sends links and text only, not the actual transcript document

Disconnecting

To stop using Slack, open Integrations and click Disconnect on the Slack card. This removes the channel binding and stops all future notifications. Existing messages already posted to Slack are not affected.

Common Errors

• **"Slack disconnected. Reconnect in Settings"** — your token expired or a workspace admin removed the app. Reconnect from the Integrations page.
• **"No Slack channel selected"** — connection succeeded but you skipped picking a channel. Open the Slack card and choose one.
• **"Could not join this channel"** — the bot was not in the channel and could not auto-join (typical for private channels). Invite @TranscribeNext to the channel from Slack and try again.
• **"Slack rate limit. Try again in a moment"** — Slack temporarily throttled requests. Wait a few seconds and retry.

Limitations

• One-way only: TranscribeNext posts to Slack, but Slack messages or slash commands cannot trigger transcriptions
• One channel at a time per workspace — no per-tag or per-folder routing
• Notifications fire immediately on completion — no scheduled or quiet-hours delivery
• Settings are user-wide: you cannot disable Slack for a single transcription while keeping it on globally