Bulk Sharing: Share Multiple Files at Once

Need to share multiple transcriptions at once? Bulk sharing lets you select several files and share them all in one action.

How to Bulk Share

1. 1On your dashboard, select multiple transcriptions using checkboxes
2. 2Click the "Share" button in the bulk actions toolbar
3. 3Choose your sharing method (link, email, or public)
4. 4Select access level (currently view-only)
5. 5Click "Share" to complete

Bulk Sharing Methods

You can bulk share using any of these methods:

• Copy Links - Copies all links in a formatted list to clipboard
• Send Email - Opens email with all links listed and numbered
• Make Public - Makes all selected files publicly accessible at once

Link Format When Sharing Multiple Files

When you copy multiple links, they're formatted like this:

Meeting Notes 2024-01-15: https://transcribenext.com/dashboard/transcription/abc123
Interview Transcript: https://transcribenext.com/dashboard/transcription/def456
Podcast Episode 42: https://transcribenext.com/dashboard/transcription/ghi789

Email Bulk Sharing

When sharing via email:

1. 1Enter recipient email addresses (comma-separated)
2. 2Email opens with pre-filled content
3. 3All file names and links are included and numbered
4. 4Access level is mentioned in the email
5. 5You can edit before sending

Access Level Selection

Currently available:

• ✅ Can View (Read-only) - Currently available
• 🔜 Can Comment - Coming soon
• 🔜 Can Edit - Coming soon

Best Practices

• Group related files together when bulk sharing
• Use descriptive file names so recipients understand the content
• Add a personal message when using email sharing
• Review the file list before sharing to avoid mistakes
• Consider using folders to organize files before bulk sharing

Limits

You can select and share up to 100 files at once. For larger batches, split them into multiple bulk share operations.