Help CenterFile ManagementTags & Labels System
🏷️intermediate

Tags & Labels System

Use tags to categorize and organize transcriptions across folders.

3 min read
TranscribeNext Team
Updated Jan 15, 2025

Tags are like labels you can add to any transcription for flexible categorization that works across folders.

What Are Tags?

Tags are keywords or labels you assign to transcriptions for categorization. Unlike folders, one file can have multiple tags.

  • One file can have multiple tags
  • Tags work across all folders
  • Color-coded for easy identification
  • Search and filter by tags

How to Add Tags

  1. 1Open a transcription
  2. 2Look for the "Tags" section in the sidebar
  3. 3Click "+ Add Tag"
  4. 4Type tag name (e.g., "urgent", "client-a", "Q1")
  5. 5Press Enter
  6. 6Tag is added instantly

Pro Tip

Use consistent tag names across files for better organization!

Tag Naming Ideas

  • **Priority** - urgent, high, medium, low
  • **Status** - draft, review, final, published
  • **Type** - interview, meeting, podcast, lecture
  • **Client/Project** - acme-corp, project-x
  • **Topic** - marketing, sales, tech, legal
  • **Time period** - q1-2025, jan-2025, 2025

Manage Tags in Settings

  1. 1Go to Settings > Tags
  2. 2See all your tags in one place
  3. 3Create new tags
  4. 4Rename existing tags
  5. 5Delete unused tags
  6. 6Change tag colors

Filter by Tags

Use tags to filter files:

  1. 1Go to Dashboard or Files page
  2. 2Look for tag filter dropdown
  3. 3Select one or more tags
  4. 4Only files with those tags appear

Tags vs Folders

**Use Folders for:**

  • Main organizational structure
  • Project-based organization
  • One file in one location

**Use Tags for:**

  • Cross-cutting categories
  • Multiple attributes per file
  • Flexible filtering

Pro Tip

Example: File in "Podcasts" folder can have tags "urgent", "client-a", "q1" for maximum flexibility.

Tags

tagslabelscategorizeorganize